Accounting / HR Coordinator
Location: Wabash, Indiana
Req ID: 12345
About The Honeywell Foundation
The Honeywell Foundation is dedicated to the enhancement of artistic, social, cultural, and recreational opportunities for all. We are a nonprofit arts organization located in Wabash, Indiana. Founded in 1941 by industrialist Mark C. Honeywell, the Foundation now reaches hundreds of thousands of guests each year through a variety of arts offerings including live concerts, visual art programs, family festivals, and recreational events.
Every team member plays an important role in our mission. We are a strengths-based organization that recognizes the need for individual development and clarity in purpose. We highly value teamwork and are seeking a high-potential, energetic, fun, “can-do” multi-tasker with a passion for serving others to join our team. Our core values of Teamwork, Innovation, Excellence, Service, and Stewardship guide everything we do at the Honeywell Foundation.
The Accounting / HR Coordinator supports the day-to-day operations of the Finance, Human Resources, and Facilities functions of the organization. Primary responsibilities include accounts receivable, accounts payable, partnering with the HR Team with recruiting, coordination of employee recognition activities and special events, and onboarding new employees.
A successful candidate will enjoy the routine of the daily, weekly, and monthly accounting cycle, while being flexible and open to change as our organization grows and evolves. They will have excellent interpersonal, written and verbal communication skills, strong project management and computer skills, and the ability to adapt to new challenges as needed. Professional individuals with a positive outlook will be a great fit for this high-energy environment. Related experience and/or degree preferred.
Full Job Description
Reports to: Controller
FSLA Status: Hourly
The Accounting / HR Coordinator supports the day-to-day operations of the Finance / Human Resources / Facilities functions.
Essential Duties and Responsibilities (Note: Other duties may be assigned)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Creates new vendors as required and maintains accurate and complete vendor files, including Form W-9, contracts and agreements.
Ensure invoices are coded appropriately and include authorized signature(s).
Manages and processes all vendor invoices to ensure integrity of payments.
Reviews vendor statements for accuracy, researching and solving discrepancies.
Reconciles and verifies accuracy of all cash receipts. Researches and solves discrepancies, recommending resolutions for problem areas.
Posts all cash receipts to the proper customer, invoices, and accounts.
Prepares daily cash receipts log and records corresponding general ledger entries into accounting software.
Prepares daily bank deposits.
• Actively partners with the team on recruitment and employee retention efforts.
• Networks and builds relationships with area professionals, organizations, and
educational institutions to aid in the recruitment process.
• Assists with onboarding new employees.
• Assists with the management of employee recognition programs.
• Plan, coordinate, and execute employee relations events (parties, picnics, luncheons, etc.).
Facilities & Other
• Maintains all facilities files, including contracts, permits, agreements, correspondence, and certificates of insurance.
• Sorts incoming mail and forwards to appropriate staff and takes outgoing mail to the post office at the end of each day.
• Coordinates/assists with special projects as requested by the CFO / Vice President.
Knowledge, Skills and Abilities
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Polite and professional
Excellent interpersonal, written, and verbal communication skills
Proactive, adaptable with the ability to work under pressure to meet deadlines in a fast-paced environment
Strong team player
Demonstrated communication and organizational skills
Ability to maintain the confidentiality of sensitive and confidential information
Strong attention to detail
Strong work ethic
Strong computer skills; including typing and ten-key
Microsoft Office and Excel proficiency is essential
Education and/Or Experience
Associates degree and two years of related experience and/or training; or equivalent combination of education and experience in human resources and accounting.
Environment and Physical Demands
The physical demands described here are representative of those an individual must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Utilizing an office desk – sitting, reading, listening or speaking with the ability to move intermittently throughout the day
Constant walking and standing; frequent bending, stooping and reaching
Occasionally lift up to 10 lbs. with the ability to push or pull more than 10 lbs.
Ability to work in a fast paced environment
Strong sensory skills, such as good eyesight, good hearing, and dexterity
Ability to operate office equipment, including computers, copiers, fax machines, and phones
Position may require overtime including limited evening and weekend hours.
Responsibilities are subject to change and increase as the position evolves.